Q4 has been really busy for us here at Vesper. That tells us that it’s probably busy for office managers and admins everywhere. Between the holiday party, client meetings, making sure the heat is on, general end-of-year admin, and making sure extra snacks are stocked for stressed out winter bods, it’s getting hard to keep up. So, we’ve put together some tips to help you keep things from falling through the cracks!
4 Key Time Management Tips for Office Managers
If you want to become an office manager that is more productive, and who does more effective work, here are some helpful time management tips.
Spend the first ten minutes of your day making a list of everything you need to accomplish that day, and then organize from the most important to least important. You can do this using an online planner or just old-fashioned pen and paper. Make sure that the stuff with the earliest deadline is first on your list and tackle those jobs before anything else – even if they are the hardest tasks, don’t put them off.
Restock supplies online
One of the most time-consuming tasks is running to the store and shopping for office supplies, food and beverages, furniture or other items. Do yourself a favor and do as much of your shopping online as possible, so you don’t have to leave your computer and waste time in transit. Plus, it’s easier to purchase things in bulk so you won’t have to restock as often.
Try to get a sense of how long every task on your to-do list should take, and allow yourself only that amount of time. If you’re filling out an order form, don’t let the task expand to 30 minutes because you’re checking emails and Facebook and making lists at the same time. Focus on one task at a time in order to finish it as quickly and efficiently as possible. It is part of your job to ignore things – and sometimes that even includes people! Make a habit of politely asking others if you could speak with them in just a few minutes after you’ve wrapped up the task at hand.
Find the best working environment
As office manager, you will have a wide variety of tasks that aren’t all best-suited for the same environment. For instance, if you need to write a blog post, translate an article or do some other kind of lengthy task that requires extreme focus, try working remotely in a quiet and uninterrupted environment – like at home. That way you can postpone all the small tasks that bombard you at the office and finish the jobs much more quickly. If your team is okay with it, you can let them know you’ll be reachable via phone and email if any emergencies come up.
Hopefully theses time management tips can help you make the most of your day. But, if you need assistance with handling your office management duties, let us help! Vesper can take tasks like ordering office supplies, reading resumes, stocking kitchens, and more off your plate – so you can focus on the stuff that really matters.