Office managers are the glue that holds a company together. They ensure that everything runs smoothly and functions at its best no matter what goes wrong at the last minute. To use a few too many clichés: they are the jack of all trades in the business setting, they often have to wear a few too many hats, and they help keep everyone’s chin up when the going gets tough.
Your office might crumble without one but at the same time, the job puts a lot of pressure on one person’s shoulders – so you want to be sure that person is well-versed in effective office administration, as well as well-equipped to deal with the stresses of the job.
Here are some ways that you can be, or help train, a better office manager for your company.
Office Management Training
A little training in effective office administration goes a long way when it comes to office managers. If you have been promoted within your company or are going into the position without much office management experience, it can be super helpful to go through in-depth office management training in order to sharpen a few necessary skills in the workplace. You can find online tutorials that teach the basics of effective office administration, or have consultants come in to provide a day or two of training in certain administrative areas that can drastically improve your performance on the job.
Staying on Top of Effective Administration Tools
The good news is that there are plenty of effective administration tools out there that can help you improve your office management practice. Apps like Hipmunk make travel planning a lot easier. Programs like Asana help simplify scheduling and keep everyone in the office on the same page. Evernote is awesome for note taking and keeping track of those big ideas that come out of lunch meetings with the board. Taking advantage of the technology and tools that exist is a great way to make effective office administration even easier.
Developing and polishing your speaking skills is one of the most effective administration tools, and it is also one of very best ways to make office managers more efficient. As a manager, you have to be able to lead meetings and keep them on track as well as represent the company in public settings. Attending networking events and running small company meetings can be great practice for office managers looking to brush up on their communication skills.
Getting Business Savvy
Because office managers are involved in pretty much every aspect of the company, it’s important that you have acute business acumen. Being business savvy helps with effective office administration and improves a manager’s ability to make good judgments and think quickly – which will offer huge payoffs in the long run. The more an office manager knows about what the business actually does (outside of the administrative realm), the more successful they will be at their job. Study up on the ins-and-outs of your company, and you can make sure your work better facilitates all other aspects of the business.
At Vesper, we provide expert office managers with more than 5 years of experience and office management training – and they can show up at your office and hit the ground running on day one. Get in touch with us if you need assistance, either on-site or off-site.